Career Opportunities

Part Time Curatorial Records Assistant

Position Overview:

The Curatorial Records Assistant supports the Curatorial Department of the Key West Art & Historical Society by maintaining and organizing digital and physical records related to the museum’s collections.  This part-time position focuses on accurate data entry, file management, and assisting in the ongoing digitization and documentation of KWAHS collections and exhibitions..

Core Duties & Responsibilities:

• Enter, update, and verify collection records in the museum’s database system CatalogIt.
• Organize, file, and maintain both digital and physical curatorial records, including object files, accession forms, condition reports, and loan documentation.
• Assist in digitizing archival materials and cataloging images and documents.
• Ensure consistency and accuracy of metadata, numbering systems, and file naming conventions.
• Support the Curatorial team with data clean-up projects and collection documentation initiatives.
• Retrieve and refile materials as needed for research, exhibitions, and departmental projects.
• Maintain confidentiality and handle sensitive collection information responsibly.
• Perform other administrative and clerical duties as assigned.

Qualifications & Requirements:

Required:

• Strong attention to detail and accuracy in data entry.
• Excellent organizational skills and ability to manage multiple tasks.
• Familiarity with databases, spreadsheets, and digital file management systems.
• Proficiency with Microsoft Office Suite (Excel, Word) and basic image handling.
• Ability to work independently and as part of a small team.
• Interest in art, history, museums, or archives.

Preferred:

• Experience with museum collection management software (e.g., PastPerfect, CatalogIt, or similar).
• Background or coursework in museum studies, history, art history, library science, or related field.
• Experience handling archival materials or museum records.

Schedule & Compensation:

• Status: Part-time (approximately 20 hours per week) and onsite (no hybrid)
• Schedule: Flexible within museum administrative operating hours.
• Compensation: $25/hour

Equal Employment Opportunity Statement:

The Society provides equal employment opportunities for all applicants and employees. We do not unlawfully discriminate based on race, color, creed, ancestry, medical condition, religion, sex, national origin, age, disability, veteran status, marital status, sexual preference or any other basis prohibited by federal or state law or local ordinance applicable to our work locations. We also make reasonable accommodations for disabled employees if we are aware of the need for accommodation and if the requested accommodation does not cause undue hardship as interpreted from the ADA/ADAAA. This policy applies to all areas of employment, including recruitment, hiring, training, promotion, compensation, benefits, transfer, and social and recreational programs.

How to Apply:

To apply, please submit the following materials:

• A cover letter outlining your interest in the position and relevant experience
• A current resume
• Contact information for three professional references

Applications should be submitted via [email protected] with subject line Curatorial Records Assistant.
Incomplete applications may not be considered.

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