Career Opportunities

Public Programs & Volunteer Coordinator

Position Overview:

The Public Programs & Volunteer Coordinator (PPVC) is responsible for developing, implementing, and managing adult programs and volunteer initiatives at the Key West Art & Historical Society (KWAHS).  This role plays a key part in advancing the organization’s mission by offering engaging, educational experiences for adult audiences and cultivating a dedicated volunteer corp.

Adult programs include lectures, classes, tours, workshops, and special events designed to deepen public engagement with KWAHS’s exhibitions and historic sites.  The PPVC leads all aspects of the organization’s volunteer program, with a focus on recruiting, training, scheduling, and retaining a diverse and enthusiastic volunteer corps.  Volunteers serve in critical capacities including museum docents, front-line ambassadors, program assistants, and event support staff.

Occasionally, the PPVC will collaborate with the Education Specialist to support youth programming and outreach efforts.

Core Duties & Responsibilities:

• Develop, implement and evaluate mission-driven adult educational programs
• Maintain and analyze program data to inform planning, assess impact, and support grant submissions.
• Create, manage, and monitor the annual department budget.
• Schedule and lead group tours for adult audiences
• Collaborate with the Curator to expand interpretive and educational opportunities related to exhibits.
• Coordinate program scheduling with other departments to ensure alignment and provide support for cross-departmental initiatives as needed.
• Review, strengthen, and expand the docent program across all museum sites
• Recruit, train, supervise, and retain a volunteer base to support daily museum operations and public programs.
• Coordinate with Marketing & Public Relations staff to promote programs and volunteer opportunities.
• Support outreach efforts to the Monroe County School District in collaboration with the Education Specialist.
• Assist with the delivery of youth education programs as needed.
• Perform additional duties and responsibilities as required.

Qualifications & Requirements:

• Bachelor’s degree in education, museum studies, history, or a related field required; advanced degree preferred. Equivalent work experience will be considered.
• Strong planning, organizational, and time-management skills with the ability to manage multiple projects simultaneously.
• Working knowledge of Florida history, museum pedagogy, and best practices.
• Must be able to effectively multi-task in a dynamic and collaborative environment.
• Availability to work evenings and weekends as required by the programming schedule.
• Excellent public speaking and presentation skills.
• Exceptional written, verbal, and interpersonal communication skills.
• Proficiency in Microsoft Office Suite and use of audiovisual equipment for program delivery.
• Must successfully pass a criminal background check.
• Ability to lift, move or carry up to twenty-five (25) pounds.

Schedule & Compensation:

This is a full-time, salaried position with benefits. The role is based on a 40-hour work week, though regular evening and weekend hours are required to support programs and events.
Starting salary is in the low $50k, but will commensurate with experience and qualifications.

Equal Employment Opportunity Statement:

The Society provides equal employment opportunities for all applicants and employees. We do not unlawfully discriminate based on race, color, creed, ancestry, medical condition, religion, sex, national origin, age, disability, veteran status, marital status, sexual preference or any other basis prohibited by federal or state law or local ordinance applicable to our work locations. We also make reasonable accommodations for disabled employees if we are aware of the need for accommodation and if the requested accommodation does not cause undue hardship as interpreted from the ADA/ADAAA. This policy applies to all areas of employment, including recruitment, hiring, training, promotion, compensation, benefits, transfer, and social and recreational programs.

How to Apply:

To apply, please submit the following materials:

• A cover letter outlining your interest in the position and relevant experience
• A current resume
• Contact information for three professional references
• Your salary requirements

Applications should be submitted via [email protected] with subject line Public Programs & Volunteer Coordinator.
Incomplete applications may not be considered.

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